Microsoft developed Outlook, which is an email management program popular for its various Microsoft Outlook tools, features and flexibility. With some basic features such as emails send/receive, allocation of tasks, scheduling jobs etc., the program provides various other capabilities and functionalities. The email client makes accessing Webmail messages really convenient for users. The Microsoft Outlook Synchronization feature is exceptional. You can have the program synchronized with various webmail accounts. Let us see how to synchronize the email program with your Gmail account.
Of all Microsoft Outlook tools and features, synchronizing is special. For syncing Outlook with Gmail, you should enable the IMAP server. For the purpose of activating IMAP, you need to log in to your Gmail account. Thereafter, you can click on the “Options” button found in the extreme right corner of the computer screen and then you will be able to select “Mail Settings” from the dropdown list. Then, in the “Settings” pane, you require clicking on the “Forwarding” and “POP/IMAP” link.
You may see that POP has been enabled and IMAP has automatically been disabled. You can click on the “Enable IMAP” button. After that, click “Save Changes”. You need to log out from Gmail account and then close your internet browser. Open Microsoft Outlook and then click on the “Tools” menu. Thereafter, select “Account Settings” option in the drop down menu. Click “New” button. Then click on the “radio” button next to Microsoft Exchange, POP3, IMAP, or HTTP and then click the Next button and then move on. You need to then click on the button next to “Manually configure server settings or additional server types”. Then, click on “Next”. Later on, click on Internet E-mail and click on Next.
Enter all the relevant information like your Gmail address and your name in the respective fields below “User Information”. Within “server Information”, click on the drop-down arrow beside “Account Type” and select “IMAP” and click on it. Enter “‘imap.gmail.com” and “smtp.gmail.com” for incoming and outgoing mail servers respectively, which is important. Below log-on information, you need to key in your user name (Gmail address) and appropriate password. For avoiding the entering password process again, you can then check the “Remember password” box. Check the “Require logon using Secure Password Authentication (SPA)” box.
Move to “More Settings” and hit “Outgoing Server” tab and check the “My outgoing server (SMTP) requires authentication”. Select “Use same settings as my incoming mail server”, you need to highlight the “Advanced Tab”, type in “993” and “587” in “Incoming Server (IMAP)” and “Outgoing server (SMTP)” filed respectively. Choose “SSL” and “TLS” below the type of encrypted connection option for incoming and Outgoing servers respectively. Hit “Ok” when you are done with your settings.
There you go, now you will be able to access all your Gmail emails from your Outlook.