If you are using Outlook in more than one computer, you will have to keep the data synchronized to make sure that you always work with the latest emails. This is something, which cannot be accomplished by default in the Outlook program. The user will have to use some third party tools to synchronize the emails between the different Outlook installations.
One of the most popular ways to synchronize mails between different Outlook clients is to make use of free software called as FolderShare. This software will help the users to synchronize files and folders with the help of peer-to-peer connections. This means that you can use the program to synchronize any data and not only the data from Outlook program.
The FolderShare software should be installed in all the computers that you use and one account has to be created if you do not already have one. The software will ask you during the process of installation if you already have an account. You can select No and the program will ask you for registration. You can later on use this account on other computers.
You have to install the FolderShare software in at least two computers to be able to synchronize the files in the two computers. Once the software is installed, you can click on the ‘Sync My Folders’ button in the master computer and then move to the Outlook.pst file, which is located in C:\ Documents and Settings\ USERNAME\ Local Settings\ Application Data\ Microsoft\ Outlook, if you have not changed the default path.
As the next step, you can create a new folder for every other computer that you wish to synchronize and then name the folder accordingly. You can also select to automatically synchronize the data, which is the recommended setting. The FolderShare software has been bought by Microsoft recently and integrated to Windows Live products. This means that the program is not available anymore as a standalone software to synchronize the Microsoft Outlook program.
An alternative option that the users have is to connect only IMAP accounts to the Outlook program instead of POP3. This may not always be feasible, as it should be supported by the email service provider. If IMAP is not supported, the users can make use of file synchronization software like Dropbox or SkyDrive. If you have any more doubts, you can contact the help with Outlook team. You can also refer to the help with Outlook modules that are posted in the official Microsoft website to know more.Google+